CARRASSOR: 2010

CARRASSOR BOARD OF TRUSTEES

Minutes of Meeting

June 29, 2010

St. Paul University Surigao

Present:

Ms. Violeta Q. Grefalde - President

Sr. Filomena Aragon, SPC - Vice-President

Ms. Claret D. Ruaya - Secretary

Ms. Lorna P. Libres - Treasurer

Mr. Allan E. Nalupa, Sr. - Auditor

Ms. Rossana S. Bautista - PIO

Ms. Hilda S. Santillan - Bus. Manager

Ms. Jocelyn P. Comon - Member

Ms. Teotima L. Cruda - Member

Ms. Erlinda V. Loren - Member

Ms. Francisco B. Lupian - Member

Absent:

Mr. Julius A. Gaviola - Bus. Mngr.

Ms. Dolores C. Cabug-os - Member

Ms. Tess Mondejar - Member

The meeting started at 9:55 a.m.

Reading and approval of minutes of the previous meeting:

The secretary read the minutes of 6^th General Assembly held last Aug. 2, 2007 at Surigao Education Center, Surigao City and the Minutes of Executive Meeting held last June 26, 2009 at CHED Regional Office. Sr. Aragon, SPC moved for the approval of the minutes and seconded by Ms. Loren.

Agenda:

Turn-over of Duties and Responsibilities

Rationale: Ms. Grefalde retired from service at Surigao del Sur State University.

As embodied in the CARRASSOR’s Manual, the Vice-President shall exercise all the powers and duties of the President in case of resignation or retirement of the latter. Thus, the presidency was turned-over to Sr. Aragon, SPC who gratefully accepted the duties and responsibilities.

Mr. Lupian nominated Ms. Bautista for Vice-President vacated by Sr. Aragon, SPC. The nomination was duly seconded by Ms. Libres.

Planning for the CARRASSOR’s 7^th General Assembly:

There will be a joint assembly of registrars of CARAGA and Region X and CARRASSOR will be the host.

a. Date: September 29-30, 2010

b. Venue: Butuan City

c. Theme: Quality Registrar’s Service for Quality Education

d. Objectives:

1. To be updated with CHED Data Collection & Bureau of

Immigration Guidelines.

2. To be upgraded with the latest trends in Students’ Records

Management.

3. To enable Registrars to manage change and conflict and become

effective leader and manager.

4. To upgrade the customer service rendered by the Registrar’s Office.

e. Host School: Butuan Doctors College

f. Speakers:

Dr. Virginia D. Akiate

Ms. Ma. Humilada F. Claro

Dir. Maclin D. Lanto, BOI Region X

Engr. Ramil Sanchez

g. Working Committees:

1. Executive Committee

Chairman: Sr. Aragon, SPC

Vice-Chair: Host- Ms. Libres

Members: Ms. Ruaya

Registrars of HEIs located in Butuan City

2. Registration: Ms. Ruaya, Ms. Comon

3. Souvenier/Kits: Ms. Libres, Ms. Bautista

4. Program & Invitation: Sr. Aragon, SPC, Ms. Ruaya, Ms. Libres

and Ms. Grefalde

5. Presentations: Mr. Nalupa & Ms. Libres

6. Finance: Ms. Libres

7. Reception: Ms. Libres & Ms. Santillan

8. Communication: Sr. Aragon, SPC, Ms. Ruaya, Ms. Grefalde and

Ms. Libres

9. Raffle & Prizes: Ms. Bautista (Chairman), Ms. Santillan,

Mr. Lupian, Ms. Cruda, Ms. Loren, Ms. Comon

10. Dinner & Fellowship Night: c/o Host

h. Order of Activities:

Day 1

Doxology: c/o Host

Welcome Address: Ms. Libres

Presentation of Participants: Ms. Ruaya

Opening Remarks & Rationale: Sr. Aragon, SPC

Intermission: c/o Host

Talk 1: Quality Service at the CHEDRO

The Speaker is to be introduced by Ms. Bautista

Message: Dr. Akiate, Keynote Speaker

Lunch break

Energizer: Ms. Loren

Talk 2. Quality service at the Registrar’s Office

The speaker is to be introduced by Sr. Aragon, SPC

Ms. Ma. Humilada F. Claro, Univ. of Asia and the Pacific Registrar

Open Forum:

Ms. Mondejar, Moderator

Day 2:

Talk 3. Bureau of Immigration Updates

The Speker is to be introduced by Ms. Cruda

Maclin D. Lanto, Immigration Area Director, Region X, BOI

Talk 3. CHED Data Collection AY 2010-2011

The speaker is to be introduced by Ms. Comon

Engr. Ramil Sanchez

Lunch break

Assembly Meeting

Closing Remarks: Ms. Santillan

Master of Ceremony: Registrar of PNU

Revision of Manual:

Committee:

Sr. Aragon – Chair

Ms. Bautista – Member

Ms. Ruaya – Member

Ms. Cruda – Member

Ms. Santillan – Member

A follow-up meeting of the Board is scheduled on August 19, 2010 at CHED Regional Office.

The meeting ended at 1:25 PM.

As recorded:

CLARET D. RUAYA

Secretary

Attested:

SR. FILOMENA ARAGON, SPC

President

CARRASSOR

Pages

Status of Data Collection as of December 20, 2010

Status of HEMIS Reports

7th CARRASSOR Assembly Program of Activities

CARRASSOR Officers, 2010-2011

Minutes of Executive Meeting , June 29