CARRASSOR BOARD OF TRUSTEES
Minutes of Meeting
June 29, 2010
St. Paul University Surigao
Present:
Ms. Violeta Q. Grefalde - President
Sr. Filomena Aragon, SPC - Vice-President
Ms. Claret D. Ruaya - Secretary
Ms. Lorna P. Libres - Treasurer
Mr. Allan E. Nalupa, Sr. - Auditor
Ms. Rossana S. Bautista - PIO
Ms. Hilda S. Santillan - Bus. Manager
Ms. Jocelyn P. Comon - Member
Ms. Teotima L. Cruda - Member
Ms. Erlinda V. Loren - Member
Ms. Francisco B. Lupian - Member
Absent:
Mr. Julius A. Gaviola - Bus. Mngr.
Ms. Dolores C. Cabug-os - Member
Ms. Tess Mondejar - Member
The meeting started at 9:55 a.m.
Reading and approval of minutes of the previous meeting:
The secretary read the minutes of 6th General Assembly held last Aug. 2, 2007 at Surigao Education Center, Surigao City and the Minutes of Executive Meeting held last June 26, 2009 at CHED Regional Office. Sr. Aragon, SPC moved for the approval of the minutes and seconded by Ms. Loren.
Agenda:
- Turn-over of Duties and Responsibilities
Rationale: Ms. Grefalde retired from service at Surigao del Sur State University.
As embodied in the CARRASSOR’s Manual, the Vice-President shall exercise all the powers and duties of the President in case of resignation or retirement of the latter. Thus, the presidency was turned-over to Sr. Aragon, SPC who gratefully accepted the duties and responsibilities.
Mr. Lupian nominated Ms. Bautista for Vice-President vacated by Sr. Aragon, SPC. The nomination was duly seconded by Ms. Libres.
- Planning for the CARRASSOR’s 7th General Assembly:
There will be a joint assembly of registrars of CARAGA and Region X and CARRASSOR will be the host.
a. Date: September 29-30, 2010
b. Venue: Butuan City
c. Theme: Quality Registrar’s Service for Quality Education
d. Objectives:
1. To be updated with CHED Data Collection & Bureau of
Immigration Guidelines.
2. To be upgraded with the latest trends in Students’ Records
Management.
3. To enable Registrars to manage change and conflict and become
effective leader and manager.
4. To upgrade the customer service rendered by the Registrar’s Office.
e. Host School: Butuan Doctors College
f. Speakers:
Dr. Virginia D. Akiate
Ms. Ma. Humilada F. Claro
Dir. Maclin D. Lanto, BOI Region X
Engr. Ramil Sanchez
g. Working Committees:
1. Executive Committee
Chairman: Sr. Aragon, SPC
Vice-Chair: Host- Ms. Libres
Members: Ms. Ruaya
Registrars of HEIs located in Butuan City
2. Registration: Ms. Ruaya, Ms. Comon
3. Souvenier/Kits: Ms. Libres, Ms. Bautista
4. Program & Invitation: Sr. Aragon, SPC, Ms. Ruaya, Ms. Libres
and Ms. Grefalde
5. Presentations: Mr. Nalupa & Ms. Libres
6. Finance: Ms. Libres
7. Reception: Ms. Libres & Ms. Santillan
8. Communication: Sr. Aragon, SPC, Ms. Ruaya, Ms. Grefalde and
Ms. Libres
9. Raffle & Prizes: Ms. Bautista (Chairman), Ms. Santillan,
Mr. Lupian, Ms. Cruda, Ms. Loren, Ms. Comon
10. Dinner & Fellowship Night: c/o Host
h. Order of Activities:
Day 1
Doxology: c/o Host
Welcome Address: Ms. Libres
Presentation of Participants: Ms. Ruaya
Opening Remarks & Rationale: Sr. Aragon, SPC
Intermission: c/o Host
Talk 1: Quality Service at the CHEDRO
The Speaker is to be introduced by Ms. Bautista
Message: Dr. Akiate, Keynote Speaker
Lunch break
Energizer: Ms. Loren
Talk 2. Quality service at the Registrar’s Office
The speaker is to be introduced by Sr. Aragon, SPC
Ms. Ma. Humilada F. Claro, Univ. of Asia and the Pacific Registrar
Open Forum:
Ms. Mondejar, Moderator
Day 2:
Talk 3. Bureau of Immigration Updates
The Speker is to be introduced by Ms. Cruda
Maclin D. Lanto, Immigration Area Director, Region X, BOI
Talk 3. CHED Data Collection AY 2010-2011
The speaker is to be introduced by Ms. Comon
Engr. Ramil Sanchez
Lunch break
Assembly Meeting
Closing Remarks: Ms. Santillan
Master of Ceremony: Registrar of PNU
- Revision of Manual:
Committee:
Sr. Aragon – Chair
Ms. Bautista – Member
Ms. Ruaya – Member
Ms. Cruda – Member
Ms. Santillan – Member
A follow-up meeting of the Board is scheduled on August 19, 2010 at CHED Regional Office.
The meeting ended at 1:25 PM.
As recorded:
CLARET D. RUAYA
Secretary
Attested:
SR. FILOMENA ARAGON, SPC
President